by Choa More

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Several large companies and startups have changed workflows that tend to be conventional. In the current era of digitalization, there are a lot of human activities that have been integrated with various kinds of electronic media, as well as the needs of the internet network. Thus, many activities can be carried out online using various modern devices based on a centralized application system. In this article, we will discuss the implementation of a smart office system. Hopefully, you can apply some of the new breakthroughs from the existence of this smart office in the company you founded or where you currently work.

What is Smart Office

First, we will discuss a brief concept of the smart office itself. The smart office is a system developed to help productivity of humans in carrying out work activities, using smart technology and IoT (Internet of Things). In Indonesia itself, the use of smart offices has not been implemented by the majority of the existing office industry. Because basically, the need for such a system is still relatively low and the current resources are still not 100% able to support the creation of an adequate smart office system.

Smart Office Components

After knowing the initial concept of a smart office, then we will review a few things about the components used in smart office technology. Here is the explanation:

1. Intelligent air conditioner

Some offices use air conditioning, such as air conditioners and fans. But, have you ever imagined if this technology could be turned into smart technology that has been integrated with more modern systems and features? Of course this can be realized with the help of a smart office. With the smart air conditioner, you don’t need to turn on or turn off the air conditioner manually. All controls or controls are carried out systematically and automatically according to the existing room temperature conditions. Then, the cost of electricity consumption can also be minimized by using this technology.

2. Smart light

In addition to air conditioning, another IoT-based technology is smart lighting. By utilizing this lamp, the feature provided is to be able to know the conditions of the environment or the existing place with the ability of the light intensity measurement sensor. You no longer need to turn on or off the lights the old way. Automatically, the smart light can detect it using its sensors. When the room is dim, the light will come on. Meanwhile, when the room gets enough natural light, the smart light will turn off by itself.

3. Intelligent conference room

For the intelligent conference room component, it has implemented an online booking system. So, you can book a room by selecting some of the existing room features. This component is very effective when used to support office activities when you need a special meeting room.

4. Smart desk

A smart desk is a breakthrough from IoT technology to support the process of optimizing the work of employees who spend a long time sitting and interacting with computers all the time. Smart desks can also give preference to users when using the table in a sitting or standing condition.

5. Intelligent privacy protection

Furthermore, the smart office also provides privacy protection to every working company employee. This feature is supported by using a business VPN. A device that has been connected to an IoT network can cause several problems in the security system and users’ personal data. So, there needs to be a business VPN role to make a secure connection. Also, prevent outsiders from accessing personal data. Of the several examples of smart office components, not many have been implemented in Indonesia because of the cost factor of installing products that require quite a large amount of money.

The advantages of Smart Office

Next, we will discuss some of the advantages of implementing a smart office system for the needs of improving the performance of the company’s business activities in an office environment.

1. Has been integrated with the existing business ecosystem

With the smart office, all forms of company activities, both internal and external, have been integrated by the system. Every component that implements IoT technology is run through the system and can adapt to the needs of the company.

2. Support remote work

When the company you work for has implemented a smart office system, all forms of activities can be carried out according to the system and guided online. Indirectly, it makes a person able to work more flexibly. One example is remote work which is currently widely applied in all corners of the world. An employee no longer needs to come to the office every day. It is enough to work at home, or other places, it can also be done when conditions are not very possible to work in the office.

3. Maintain and monitor employee data

Network and computer security systems are needed to prevent cyber crimes, such as data hacking, spamming, cracking, and so on. With the help of IoT technology or intelligent computing (such as AI), it is hoped to be able to overcome these problems.

4. Reducing the amount of company expense allocation

And the last advantage is reducing the company’s expenses for the procurement of existing tools and resources. Thus, the company can coordinate and allocate sources of funds for the activities and needs of the company’s products.

Benefits of implementing Smart Office
The main benefit of implementing a smart office is that every employee in the company becomes more productive and highly competitive. In addition, it is also to find out the performance of each team and department within the scope of the company. Then, smart office solutions also provide benefits to improve the quality of work, so that it becomes even more efficient and effective when compared to the application of conventional methods.

Conclusion
A smart office solution is a system developed to assist business processes using the help of intelligent technologies, such as AI, and IoT.
The development of smart offices in Indonesia is still not too familiar when compared to companies in developed countries that have widely implemented the system.